How to: Grant access to additional staff to sync or access online modules (Edval Daily, Edval Choice, Edval Interviews)

How to: Grant access to additional staff to sync or access online modules (Edval Daily, Edval Choice, Edval Interviews)

Preamble

To sync or access Edval’s online modules staff need a webcode with the relevant permissions. The Edval license team is happy to issue the initial admin level webcode for each product (Edval Timetable, Edval Choice, Edval Daily, Edval Interviews), after which the school can then manage any further requirements. If your school hasn't been issued with admin level webcode yet, you can request edval-license@tes.com to issue you one.

This document will outline how a school can then grant access to additional staff as they might require multiple admins in Timetable, Choice, Edval Daily or Edval Interviews.

Edval Timetable - Granting access to additional timetablers

Some schools may wish to give admin level access to additional timetablers so they can sync the timetable file to the Edval webserver. 

Step 1: Sync your timetable file to Edval web server 

  1. If the user you are giving permission to is listed in the timetable file under Teachers > Teacher data then you need to make sure the file is synced to Edval web server. Please refer here on how to sync your timetable file to Edval web server
  2. If the user you are giving permission to is not listed in timetable file and you would like to create the user directly in Edval Daily/Edval Interviews modules then refer here on how to create users. Once the user is created please follow the rest of the process from step 3 onwards.

Step 2: Login to Edval Online Modules (EdvalDaily/Edval Interviews) 

  1. Navigate to my.edval.education
  2. Enter your WebCode (for the year's database that you wish to access) 

Step 3: Assign the role to the individual user

  1. Go to Admin > Users and find the user from the list by searching for their name. 
  2. Click on edit icon at the right section and select the School Administrator role.
  3. Save


Step 4: Send staff their WebCode

  1. Navigate to Admin > Users
  2. Select the staff who need a WebCode emailed to them by ticking the box on the left, making sure the user has got an email address listed in the Email column
  3. Select Send WebCode from the action panel on the right
  4. Select Yes
  5. If the user does not have an email address, the webcode can be copied and shared to the user



Edval Choice - Granting access to additional Choice admins

Schools might need to give admin access to additional staff in Edval Choice so they can sync the subject selection forms, or to access the online Choice admin features.  For more information on how this access can be granted please refer here. 

Edval Daily - Granting access to additional Daily admin 

The main Daily administrator has the permission to give admin level access to additional staff in Edval Daily. 

Step 1: Sync your timetable file to Edval web server 

  1. If the user you are giving permission to is listed in the timetable file under Teachers > Teacher data then you need to make sure the file is synced to the Edval web server. Please refer here on how to sync your timetable file to the Edval web server
  2. If the user you are giving permission to is not listed in the timetable file and you would like to create it directly in Edval Daily module then refer here on how to create users. Once the user is created,  please follow the rest of process from step 3 onwards.

Step 2: Login to Edval Daily 

  1. Navigate to my.edval.education
  2. Enter your WebCode (for the year's database that you wish to access) 

Step 3: Assign the role to the individual user

  1. Go to Admin > Users and find the user from the list by searching for their name. 
  2. Click on edit icon at the right section and select the Daily organiser role.
  3. You can also select any other role that best suits the user, or you can create a custom role, please refer here on how to complete this process.
  4. Save


Step 4: Send staff their WebCode

  1. Navigate to Admin > Users
  2. Select the staff who need a WebCode emailed to them by ticking the box on the left, making sure the user has got an email address listed in the Email column
  3. Select Send WebCode from the action panel on the right
  4. Select Yes
  5. If the user does not have an email address, the webcode can be copied and shared to the user


Edval Interviews - Granting access to additional Interviews admin 

The main Interviews administrator has the permission to give admin level access to additional staff in Edval Interviews. 

Step 1: Sync your timetable file to Edval web server 

  1. If the user you are giving permission to is listed in timetable file under Teachers > Teacher data then you need to make sure the file is synced to the Edval web server. Please refer here on how to sync your timetable file to Edval web server
  2. If the user you are giving permission to is not listed in timetable file and you would like to create it directly in Edval Daily module then refer here on how to create users. Once the user is created please follow the rest of process from step 3 onwards.

Step 2: Login to Edval Daily 

  1. Navigate to my.edval.education
  2. Enter your WebCode (for the year's database that you wish to access) 

Step 3: Assign the role to the individual user

  1. Go to Admin > Users and find the user from the list by searching for their name. 
  2. Click on edit icon at the right section and select the Interviews administrator role.
  3. You can also select any other role that suits best the user or you can create a custom role, please refer here on how to complete this process.
  4. Save


Step 4: Send staff their WebCode

  1. Navigate to Admin > Users
  2. Select the staff who need a WebCode emailed to them by ticking the box on the left, making sure the user has got an email address listed in the Email column
  3. Select Send WebCode from the action panel on the right
  4. Select Yes
  5. If the user does not have an email address, the webcode can be copied and shared to the user



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