Edval Daily: Roll over into a new year

Edval Daily: Roll over into a new year

This document is intended to provide a guide for setting up Daily and your School Information System (SIS) for a new year.

If your school is new to Edval Daily and did not have previous year data then there is no need of rollover and instead you would need to follow the new setup guide. Please click here to follow the instruction on how to setup the Daily for the fist time. 

There are three main steps:

  1. Edval - sync your new timetable with Daily
  2. Daily – roll over settings from the previous year into the new one.
  3. Daily - configure Daily for the new year

1. Edval – Sync the Timetable to Daily 

To begin we must perform a sync to Daily. Your timetable does not have to be completed for this purpose.
You will not be able to continue without syncing to Daily first.

You can re-sync as many times as you need to update Daily's timetable data.
For information on syncing from Edval 9 to the Edval web server please see this document: Uploading timetable data from Edval 9
For information on syncing from Edval 10 to the Edval web server please see this document: Uploading timetable data from Edval 10

2. Daily - Roll over Settings from the Previous Year

The new year’s instance of Daily is created when you log into Daily with your new year's webcode and rollover the settings from the previous year.
If you do not have your new year's webcode yet, please submit a ticket to edval-license@tes.com with the subject, "New Year Webcode".
When you first log into Daily with your new webcode, you will notice that the Daily menu is missing from the blue Menu Bar. It will appear once you have completed the rollover step.

To roll over the settings from the previous year:
  • Navigate to Admin > Settings

  • Click on 'Roll over 20XX Settings'
20XX is only a placeholder, the relevant year will display normally

  • Choose which data and settings to roll over.

Unless your school has been onboarded with SSO (Single Sign On) then please disregard the 'SSO/SAML Configuration' tick box.
You must select 'Save' after you return to the Admin > Settings page

3. Daily – Configure the Settings for the new year

Once the timetable has been uploaded to Daily, and the rollover has been completed, the Daily Organiser can configure the settings for the coming year.
  • Log in with your new year's webcode
  • Complete the Date Mapping and save.
    Refer to the Knowledge Base article on Date mapping
  • Confirm all settings on all other tabs - Cover options, Weights and Misc. Documentation on these settings can be found here.
  • Perform some checks to ensure that the cyclical timetable data has come across correctly, for example, look up a teacher's timetable, check a class list in Daily > Reports > Class list

The rest of this document only pertains to SSO schools:

4. Daily – configure SSO (Single Sign-On) settings

Go to Admin > Single Sign On and make sure you have configured your settings.
If you are not on-boarded with SSO and you would like to be, please click here for our FAQ Document

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