Edval Daily: Roll over into a new year

Edval Daily: Roll over into a new year

This document is intended to provide a guide for setting up Daily and your School Information System (SIS) for a new year.

There are five main steps:

  1. Edval - sync your new timetable with Daily
  2. Daily – roll over settings from the previous year into the new one.
  3. Daily - configure Daily for the new year
  4. Edval – sync your timetable with your SIS
  5. Daily – configure the sync to your SIS

1. Edval – Sync the Timetable to Daily

The timetabler, once the timetable has been finalised for the coming year, will sync the timetable to the Edval web server.
For information on syncing from Edval 9 to the Edval web server please see this document: Uploading timetable data from Edval 9
For information on syncing from Edval 10 to the Edval web server please see this document: Uploading timetable data from Edval 10

2. Daily - Roll over Settings from the Previous Year

The new year’s instance of Daily is created when you log into Daily with your new year's webcode and rollover the settings from the previous year.
If you do not have your new year's webcode yet, please submit a ticket to license@edval.education with the subject reading, "New Year Webcode".
When you first log into Daily with your new webcode, you will notice that the Daily menu is missing from the blue Menu Bar. It will appear once you have completed the rollover step.



To roll over the settings from the previous year:
  • Navigate to Admin > Settings



  • Click on 'Roll over 20xx Settings'
            
  • Choose which data and settings to roll over.
                

3. Daily – Configure the Settings for the new year

Once the timetable has been uploaded to Daily, and the rollover has been completed, the Daily Organiser can configure the settings for the coming year.
  • Log in with your new year's webcode
  • Complete the Date Mapping and Save.
    Refer to the Knowledge Base article on Date mapping
  • Confirm all settings on all other tabs - Cover options, Weights and Misc. Documentation on these settings can be found here.
      
  • Perform some checks to ensure that the cyclical timetable data has come across correctly, for example, look up a teacher's timetable, check a class list in Daily > Reports > Class list

4. Edval – Sync the .etz timetable file to the School Information System (SIS)

  • Sync the .etz timetable file in the normal manner  to your SIS, for example Compass or Sentral .
    Remember to update any settings to account for the new year.  Refer to other detailed instructions for each SIS in the Edval Knowledge Base in the  ‘Integration - Synchronisation’ folder.

5. Daily – configure the Sync to your SIS

Update the Daily synchronisation settings in the Daily > Synchronisation menu.
Detailed instructions are included in other Knowledge Base articles regarding Daily Synchronisation

6. Daily – configure SSO settings

Go to Admin > Single Sign On and make sure you have configured your settings.
This only applies to schools who have been on-boarded with SSO.
If you are not on-boarded with SSO and you would like to be, please click here for our FAQ Document





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